26-27 Associate Director of Academic Operations (ADAO)

About KIPP New Jersey KIPP New Jersey is part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, KIPP New Jersey first opened its doors in Newark’s South Ward as a single class of 80 fifth graders and has since grown to educate 7,035 students in grades K-12 across 18 schools in Newark, Camden, and Paterson. More than 90% of KIPP New Jersey students currently qualify for free or reduced meals. To learn more, visit www.kippnj.org . Here’s what you need to know: The Associate Director of Academic Operations (ADAO) will be the face of day-to-day academic operations for our students, staff and teachers. They will work collaboratively with the Director of School Operations (DSO), Teaching and Learning (T&L), and the school leadership team to ensure that the operational needs of teachers and of the instructional program are being met. They also partner with our KIPP Forward (KF) team to support their efforts in preparing for college and career readiness. The ADAO will be a critical player in supporting our schools’ operations so that our school leader and instructional staff can focus on what matters most: helping our students get to and through college. Here’s what you’ll be doing: School Schedule Development and Maintenance / Registrar  In partnership with the DSO and T&L, leads the annual school schedule build for the coming school year and is ultimately the owner of the school’s master schedule. Reviews transcripts and schedules all new students in PowerSchool Implements any necessary schedule changes requested by students and/or staff throughout the school year  Supports students in ensuring that they are on track for graduation as needed.  Completes transcript requests for students that have transferred or graduated In coordination with School leader, maintain the course catalog and bell schedule Test Coordination and Administration (PSAT, SAT, State Testing, AP, iReady) Serve as the school's testing coordinator for PSAT, SAT, AP, and NJ state assessments — rostering, scheduling, proctor training, day-of administration, makeups, and irregularity reporting Ensures appropriate student testing environment and coordinates with T&L and tech team as necessary Attends any required CMO (Charter Management Organization) and/or state trainings  Home Instruction Coordination Lead the home instruction process for students on medical home instruction and suspension in compliance with all state requirements Serve as the external vendor liaison and ensure contracts are in place and purchasing orders are setup for home instruction  Update Student Information Systems with the required program information  Regularly audit to ensure compliance with home instruction requirements and that teachers are providing required services Setup and approve home instruction payroll   Academic Operations  Own grade integrity: audit gradebooks for accuracy, monitor GPA trends, and build action plans with teachers and managers where gradebooks are off track Manage transcripts, report cards, and testing reports — including alumni transcript requests and graduation verifications from outside agencies Meet with T&L and tech team as necessary Serve as the school based point person for summer school planning including the identification  of and communication to families of students at risk for retention Graduation Support In coordination with KF, maintain graduation progress tracking system In coordination with KF, quarterly monitor students progress to graduation and regularly adjust student schedules as needed (i.e. IEP placement changes, transfers, change requests, retained students) In coordination with KF, implement and support diverse CTE (Career and Technical Education)  opportunities for students Ensure students have schedules that allow them to graduate with a standard diploma Work with KF counselor and DSO to ensure logistics for Diploma and transcript distribution for graduation and post-secondary matriculation Track student progress toward scholar and CTE distinction diplomas working with KIPP Forward to promote completion of distinction diplomas Manage tracking of student completion of all assessment requirements and alternate assessment pathways Staff Support Schedule, arrange for and communicate class coverage with substitutes and internal teachers daily  Support the DSO as needed with staff onboarding to the organization Coordinate any professional development support in partnership with school leadership team Communicate all operational updates through staff notes and school specific communication streams Support school staff as requested with logistics for school events and activities including Saturday School, parent meetings, assemblies, shows, graduation, and field trips Troubleshoot with external service providers as needed and oversee their work when necessary Partner with the leadership team on school readiness for the first day of school and maintaining building standards throughout the year  Tech Support Owning the 1:1 technology system for students   Tier 1 tech support to all staff and students as needed Manage and maintain relationship with technology team as it relates to 1:1 tech support Manage student staff device deployment and auditing  Ensure all technology is ready and functional for key testing windows  Student Recruitment and Enrollment Lead/support in new student onboarding and first days of school Partner with the leadership team on retention conversations with families considering a transfer Support with 8th to 9th transition and immersion days as needed Support larger operations team with attendance and student recruitment/ enrollment initiatives Outcomes: Meet school-specific ADA goal by LDOS Meet school-specific CA goal by last day of school Meet school-specific persis