1st shift - Logistics Scheduling Assistant II

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!    I.                  Primary Purpose & Value of the Department & Position Summarize in 2 to 5 sentences the mission of the department and primary function of the position. The Shipping department communicates with on-site Production Managers and other company manufacturing locations, Builders, and Project Managers to ensure on-time delivery of product. The Traffic & Shipping Coordinator coordinates shipments with Builders, secures dependable freight carriers, estimates freight rates, and maintains good customer relations with freight carriers, Builders and Project Managers.  The Coordinator also completes necessary paperwork to fulfill job requirements. II.                Primary Duties & Responsibilities * In addition to complying with all safety and environmental policies and contributing to the company’s Zero Harm commitment, briefly describe 5 to 10 primary activities (not all activities) that are regularly performed and the approximate percentage of time annually devoted to each (equals 100%).                                                                                                                                                                                                                                                                                                                                                                                                      Percent Ensure continuous flow of truckload completions and paperwork through all shifts and weekends, as necessary 30% Coordinate shipments with Builders 25% Secure dependable freight carriers 15% Estimate freight rates 15% Interact with internal customers 15% III.              Key Measures Briefly list the areas in which this job is accountable for results. ·        On-time delivery performance ·        Compliance with regulatory and company policies ·        Efficient and accurate documentation ·        Effective and responsive communication with internal and external customers IV.              Authority & Decision Making Briefly identify the types of decisions, if any, made without review of a superior. ·        Facilitates balanced workloads for the department ·        Coordinates and works with Builders and Project Managers to determine changes in future shipping dates, rather than pulling orders ahead V.               Tools Required List the tools required to perform the role – eg reports that need to be reviewed in order to make decisions, data sets that needs to be understood. ·        Microsoft Office Suite ·        Compass system ·        Shipping schedule and order scheduling reports VI.              Key Relationships List the types of internal and/or external contacts for interactions routinely encountered (i.e., manager, co-workers, project teams, customers, vendors, executive team). ·        Plant Manger ·        Shipping & Traffic Manager ·        Production Managers ·        Shipping personnel ·        Office peers ·        Project Managers ·        Builders ·        Freight Carrier representatives VII.            Quantitative Scope If applicable, provide estimates. # of employees directly & indirectly supervised 0 Job Titles of employees directly supervised N/A # of vendor, consultant, or ad hoc workers supervised 0 Annual payroll dollars accountable for 0 Annual budget dollars directly accountable for 0 Annual revenue dollars directly accountable for 0 Maximum company funds authorized to spend 0 VIII.          Education & Experience Qualifications     List qualifications necessary to perform the duties and responsibilities listed above. Minimum: ·        High School diploma or equivalent ·        Experience in Shipping or Traffic Preferred: ·        College degree ·        1 year of experience in Shipping or Traffic role IX.              Skills & Competencies List additional attributes, including WITTS capabilities appropriate to role level, necessary to perform duties and responsibilities listed above. ·        Proficiency with Microsoft Word and Excel ·        Analytical and problem solving skills ·        Ability to prioritize and achieve deadlines ·        Strong organizational skills, attention to detail and ability to multi-task ·        Excellent communication, and interpersonal skills ·        Customer service and resolution skills ·        Ability to thrive in a fast-paced environment and quickly adapt to a changing landscape X.               Working Conditions & Physical/Mental Demands Indicate frequency for each activity:     N (Never), R (Rarely), O (Occasionally), or F (Frequently)                                                                                                                                                                  Frequency Customer Contact Extensive client contact, visibility, interaction, and exposure.  May be required to host clients (existing or potential) and/or speak to senior level executives. F Deadlines Work assignments are typically deadline driven F Equipment Usage Computer usage may be required up to 90 percent of the time and include heavy periods of keyboarding, repetitive motion, and/or eye strain F Equipment Usage May operate high cost equipment using cutting edge-technology; may operate equipment with safety hazards (e.g., sharp edges, heat, etc.) R Equipment Usage Safety equipment or protective gear is requ